Do employment verifications and background checks consume a significant amount of your HR department’s time? Outsourcing these functions is a superb way to improve the efficiency of HR personnel through the elimination of those time-consuming tasks. But it’s much less easy as just calling up an employment verification company and passing the baton – there’s still a whole lot you need to know.
1. Provide the maximum amount of information as possible
When submitting a request for background screening services, it is very important that the consumer reporting agency (CRA) is supplied with the maximum amount of information from the applicant as possible. There might be instances where an applicant has changed his/her last name or may make use of a nickname they failed to add on their paperwork. This omission may create a discrepancy when wanting to verify information.
When an applicant is providing his/her employment history, it’s important that a complete name and address for the employer is provided. Oftentimes, an applicant may list the name of the employer however, not incorporate a complete address (ex: street name, city, state and zip code). 먹튀검증 Small businesses might be difficult to locate with out a complete address. It is also important to offer a contact number for employers. Applicants may provide a contact number for a buddy they have worked with to test and verify their employment, however a CRA must contact the organization directly to test and verify information through the HR department or previous supervisor.
To ensure that a CRA to perform a background investigation, an applicant must sign an authorization and release form and also a disclosure statement giving their consent and knowledge that the investigation is being processed. As an employer, you would want to carry on file the signed disclosure statement. The authorization and release form is submitted to the CRA combined with applicant’s information to be verified.
For companies who submit their investigations via electronic format, it’s always advisable to have authorization and release form with a “wet” signature on file. Difficulties may arise, especially with schools, in accepting electronic signatures. It’s the policy of some schools to only accept a “wet” signature on an authorization and release form and therefore will not verify any information when supplied with a digital signature.
3. Request only the right searches
As an employer, you need to only request the necessary background searches necessary for the career you are seeking to fill. Don’t request additional searches that don’t pertain to the career for that your applicant is applying. As an example, you wouldn’t process a motor vehicle check on an applicant who would not be driving for the company. This unnecessary search wouldn’t only boost your costs but could also delay receiving case results. It’s always good to have a company policy in place for the searches you need to perform for various positions within the company.
4. Show patience
CRA’s work diligently to obtain verifications as quickly as possible. There are a few situations which are out from the CRA’s control where information can’t be obtained in a reasonable manner, if at all. When wanting to verify education, it’s important to notice when a CRA is trying to verify an older issuance it is a strong possibility that records have already been archived to storage, in which case it may take the institution quite a long time to locate records.
Schools as well as employers may never return a solution to a verification request. Sources at these locations have primary duties to go to to and verifications may possibly not be their top priority. There are a few sources that return information in an expedient manner and are very cooperative, whereas other sources may never return a reply to multiple requests.
When contacting an employer for verification, the CRA is looking to verify dates of employment, the career held by the applicant, a reason for leaving the organization and if the applicant is entitled to rehire. There are lots of firms that maintain policies that prevent them from divulging certain information such as salary, reason behind leaving and eligibility of rehire. Some employers may ask the CRA to offer them with the data listed by the applicant and they’ll either confirm or deny the validity of the data, but will not correct any discrepancies.
Many companies will verify employment information over the device while others need a verification request to be faxed or mailed and also a signed authorization and release form. An increasing trend for employers is always to outsource their verifications to a third-party source, in which case you will find additional fees incurred to obtain employment verifications.
Education Verifications
When verifying education, (GED, senior school diploma, adult senior school diploma or degree) a CRA will try to verify the date and issuance indicated by the applicant. Schools will confirm these records either verbally, through fax or by mail. There are a few institutions (mostly colleges and universities) which have outsourced their verifications to a third-party source, in which case, you will find additional fees incurred. Each time a school states they cannot locate an archive for the applicant, it is helpful if the applicant is able to give a copy of the issuance to the CRA. Once a copy is received, the CRA can then contact the institution and provide them with the copy to ascertain the validity of the document.
References
You will find two forms of reference verifications that could be requested. An employer may opt to have a CRA develop references for an applicant. This sort of verification does not require the CRA to make contact with references listed by the applicant, but instead to make contact with a prior supervisor or manager and try to develop a guide through them. This sort of reference verification can be difficult as numerous supervisors are not always willing to offer a guide for an applicant and it might be company policy never to hand out personal or professional references.
Employers can also request a CRA to make contact with references which have been listed by the applicant. References are usually contacted via telephone but some may request that the questions be sent via fax or e-mail with a signed release. A CRA is likely to make every attempt to verify references, however a lot of people may never return phone calls. Sometimes it will help if an applicant can provide both a daytime and evening telephone number where a reference may by reached.